Class of 2024 Scheduling Info & Resources
Schedules
M4 rotations can be scheduled in either 2 week or 4 week rotations. This includes: away rotations scheduled through VSLO or Clinician Nexus, independent studies, home rotations or electives.
M3 electives will only be scheduled for 4 week offerings.
Please see below for the block dates and schedule change deadlines for each block for the M4 Class of 2024 & M3 Class of 2025 (2023-2024 academic year).
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- Block 1 dates: 6/5/2023 – 6/30/2023
- Schedule change deadline: April 24, 2023
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- Block 2 dates: 7/3/2023 – 7/28/2023
- Schedule change deadline: May 22, 2023
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- Block 3 dates: 7/31/2023-8/25/2023
- Schedule change deadline: June 19, 2023
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- Block 4 dates: 8/28/2023-9/22/2023
- Schedule change deadline: July 17, 2023
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- Block 5 dates: 9/25/2023-10/20/2023
- Schedule change deadline: August 14, 2023
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- Block 6 dates: 10/23/2023-11/17/2023
- Schedule change deadline: September 11, 2023
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- Block 7 dates: 11/20/2023-12/15/2023
- Schedule change deadline: October 9, 2023
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- Block 8 dates: 1/8/2024-2/2/2024
- Schedule change deadline: November 27, 2023
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- Block 9 dates: 2/5/2024-3/1/2024
- –Early Deadline due to holiday closures–
- Schedule change deadline: December 15, 2023
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- Block 10 dates: 3/4/2024-3/29/2024
- –Match Day is March 15th, 2024–
- Schedule change deadline: January 22, 2024
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- Block 11 dates: 4/1/2024-4/26/2024
- Schedule change deadline: February 19, 2024
Important Scheduling Information
- All scheduling and changes must be facilitated by or reported to the COM Registrar at mdclinicalscheduling@ucf.edu.
- Even if a faculty member tells you that you can take their elective, you must still schedule through the Registrar’s office. Faculty may not know requirements for rotations or scheduling availability.
- Under no circumstances may you withdraw from a rotation with less than 6 week notice.
- Schedule requests will not be considered after the 6 week deadline except in extenuating circumstances (such as the cancellation by the site of a previously planned for elective).
- There are no scheduled holidays. If you’re at an on-call/house rotation, please check with your team to see what your holiday responsibilities are. If you’re at a private practice you will work the regular office hours for that holiday.
- Check the Elective Directory for first day reporting at least one month in advance for the start of a rotation.
- Submit petitions for independent studies, AIs and away rotations by the deadlines above.
- You are responsible for making sure you have scheduled all of your required coursework.
M3 & M4 Elective Course Directory
The M3 & M4 Elective Course Directory contains information such as course titles, numbers, availability, duration, location, credit type, requirements and first day reporting information. Course titles listed in this directory correspond with the Course Descriptions document (linked in next section).
Elective COURSE DIRECTORY (March 2023)
Elective Course Descriptions
The document below contains the descriptions of each elective course offered that can be scheduled through the UCF COM Registrar. Corresponding course details will be found in the Elective Course Directory.
2023-2024 Elective COURSE DESCRIPTIONS
Past Student Feedback on Rotations
Student feedback for M4 rotations can be found in the Student Lounge.
M4 Graduation Requirements
M4 students must complete the below requirements in order to graduate and are responsible for tracking your progress of requirements met:
- Must complete 32 weeks of coursework
- Must have at least 16 weeks of HOME rotations
- May have up to 16 weeks of AWAY rotation
- Two of your 4 week rotations must be:
- 1 Acting Internship & 1 Emergency Med or Critical Care (one of each)
- Your AI and EM/CC rotations can be HOME or AWAY
- You may do more, but at least one of each is required for all M4 students
- 1 Acting Internship & 1 Emergency Med or Critical Care (one of each)
- SIX months of electives (can be taken in 2 or 4 week blocks only) must meet the following:
- No more than 16 weeks in ONE specialty
- MUST take 4 weeks of CLINICAL courses in the spring
- MAX of 12 weeks of NON-CLINICAL
- MAX of 8 weeks of RESEARCH (counts towards the 12 weeks non-clinical coursework)
- Up to 12 weeks OFF time
Acting Internship Requirement
All M4 students must complete at least one acting internship (a.k.a. AI, sub-Internship, sub-I) in the M4 year. If you plan to complete your AI credit through an away rotation, the rotation must meet the following requirements & definition:
- AI credit will not be given to rotations explicitly referred to as “elective” or “advanced elective” in program provided descriptions.
- AI credit must be pre-approved through a petition, will not be retroactively granted and will also not be granted based on faculty stating you were doing AI level work.
- The rotation must be considered an AI by the hosting institution in which the rotation description should reference “AI, sub-I or intern level of responsibility.”
Per the M-4 Rotation Requirements Policy (6.5.1):
“An acting internship (AI) is an intensive inpatient (to include the emergency room) experience where learners have primary responsibility for patient care and a direct reporting relationship to faculty, fellows, or upper level residents. Reporting to interns is not considered an appropriate level of supervision for an AI. Primary responsibility for patient care includes; primary evaluation of patients, primary responsibility for writing patient notes and orders, providing an initial management plan, and assisting with the implementation and coordination of management plans to include performing procedures as appropriate.”
To read the full policy, click here.
Quick overview of your MUST DO student responsibilities in M4 year:
- Tracking your course schedule and meeting requirements
- Audit your own schedules at least three times this academic year to ensure you are on track to meet graduation requirements (see Graduation Requirements section)
- Submit requests for schedule changes by the deadlines published on this page
- All scheduling changes must be facilitated or reported to the COM Registrar
- Submit petitions for independent studies, away rotations and research by the deadlines published on this page
- Get approval for Acting Internships at away rotations before the start of the block
- Ensure that all credentialing requirements are completed by the site deadlines
- Reach out to Karen Peterson at comcredential@ucf.edu for assistance and information
- Review first day reporting instructions at least ONE MONTH prior to the start of rotation
- See course directory excel file for first day instructions
- Request time off for interviews, advisor meetings, MSPE meetings, or conferences in advance (at least 2 weeks).
- You should request time off from your attendings…not tell them you are taking time off
- Review the attendance policy
- Ask away rotation preceptors to complete your evaluation before leaving the site. Completed evaluations should be emailed to the comregistrar@ucf.edu inbox
UCF COM utilizes VSLO to schedule away rotations. However, not all institutions use VSLO. Host institutions typically begin accepting applications in April-May. Most do not begin processing applications until May. The Registrar will send you an email invitation for access to VSLO on February 1, 2023.
For VSLO home school requirements, the Registrar’s Office will upload your documents for you automatically.
VSLO charges a flat fee of $15 for each elective. Clinician Nexus is free, but does require a background check and drug screen through Pre-Check which has a fee.
New for 2023: New AAMC Standardized Immunization Form is now available.
VSLO resources
AAMC VSLO for Students Home Page
Clinician Nexus
Students must notify the Registrar’s Office when accepted to a rotation or when they have dropped one through CN.
If there are documents that must be uploaded by the home institution, students must notify the Registrar’s office. Notifications for these requirements are not sent to the office like the VSLO system.
Important Note: HCA Osceola requires updated background and drug screens through PreCheck. This site will not accept updated background checks from any other company or website.
Petitions for Independent Study: Clinical Rotations – HOME or AWAY
If you are completing a clinical rotation supervised by a UCF faculty member that is not offered as an existing elective, or for ALL Away rotations you must complete and submit the form below. Your rotation will be registered on Oasis as either MDE 8900 (home) or MDX 8011 (away). Prior approval is required.
DOWNLOAD & COMPLETE THE Clinical Rotation Form
Petitions for Research – Home or Away
If you are completing research at home or at an an away institution you must complete and submit the form below. Your rotation will be registered on Oasis as either MDR 8900 (home) or MDX 8900 (away). Prior approval is required.
Download & Complete the Research form
Petitions for International Electives
If you are completing an independent study as an international elective you must complete and submit the form below. Your rotation will be registered on Oasis as MDE 8072. Prior approval is required. Please visit UCF Global for additional information about international elective requirements.
DOWNLOAD & COMPLETE the petition for international electives
Sample course Description
Course descriptions for clinical rotations must be provided with the completed petition form. Please see below for an example document of what must be submitted with your petition.
Scheduling Snapshot
- If the course title or description references: sub-I, AI or performing at the level of an intern – these are generally counted for the AI graduation requirement credit (see the M4 Graduation & AI Requirements section above). Advanced approval is still required.
- All Advent Health (AH) and Orlando Health (OH) courses MUST be scheduled through VSLO
- All HCA Osceola courses MUST be scheduled through Clinician Nexus
- All UCF COM, Nemours, VA and Private Office courses listed in the Course Directory MUST be scheduled through the UCF COM Registrar at mdclinicalscheduling@ucf.edu
- Affiliation agreements may be required for M4 away rotations. Please have the institution’s representatives contact Alisha Corsi at alisha.corsi@ucf.edu
- It is the student’s responsibility to verify where and whom they report to before the start of each course no later than one month before the start of the rotation. Some courses require that you contact the faculty a week before the start of the rotation.
- All M4 students should login to PACTS and view the instructional guide on the credentialing long form. Once students have completed the long form each student should verify ALL documents for each site that they are scheduled to rotate at. Students should delete forms in PACTS that are outdated.
- Students rotating at an HCA hospital will be required to complete a recent background check and drug screen through Pre-Check. Additional details will be listed in Clinician Nexus.
Evaluation Forms for Away Rotations
If you are completing a rotation at an away institution you must provide the UCF COM evaluation form to your supervisor prior to the end of your rotation. Evaluators should email completed forms to comregistrar@ucf.edu. We cannot accept evaluations sent directly from students.
All policies below can be found on the Policies page under the Curriculum Policies section:
- M-4 Rotation Requirements Policy 6.5.1
- Duty Hours Policy 8.8.1
- Attendance Policy 8.8.2
- Clinical Supervision of Medical Students Policy 9.3.1
Absence requests
Request time off for interviews, advisor meetings, MSPE meetings, or conferences in advance (at least 2 weeks).
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- You should request time off from your attendings. Do not tell them you are taking time off, ask them.
- Review the attendance policy
- M3/M4 Absence Request Form
- Contact Ken Staack for M4 absence questions or concerns
Affiliation Agreements, Residency Paperwork, Transcripts and Away Evaluation Inquiries
Contact Alisha Corsi at alisha.corsi@ucf.edu
Credentialing
Contact Karen Peterson at comcredential@ucf.edu
Time Off Requests, Oasis Use Issues, Faculty Concerns, and Home Evaluation inquiries
Contact Ken Staack at ken.staack@ucf.edu
Rotation Scheduling, VSLO, away rotation paperwork and Graduation Requirements
Contact Casey Smith at mdclinicalscheduling@ucf.edu
Director of Electives
Dr. Hina Lone – hina.lone@ucf.edu
UCF COM Elective Resources
Please review this module before starting any elective offering:
MDE 8040 – Medical Spanish
The Medical Spanish elective is offered in blocks 5-10. Course contents will be provided in Webcourses and more details will be sent via the course coordinator in advance of the block start date.
Students are required to attend a virtual practical session based on block registration and dates are non-negotiable. If you cannot commit to the virtual practical date please do not register for the block.
2023-2024 Virtual Practical Dates:
- Block 5
- November 16, 2023 from 1:00-5:00pm
- Block 6
- December 14, 2023 from 8:30am-12:30pm
- Block 7
- December 7 from 1:00-5:00pm
- Block 8
- February 22, 2024 from 1:00-5:00pm
- Blocks 9-11
- April 4, 2024 from 8:30am-12:30pm
Resources:
2023-2024 Medical Spanish Syllabus
Contact:
Brenda Perez – brenda.perez@ucf.edu
MDE 8900 – Aquifer
The Aquifer elective is available in any block. M4 students may enroll in the course for a maximum of 4 weeks. This can be a full 4 week block or a combination of two 2 week blocks anytime within the M4 year. Course contents will be provided in Webcourses and more details will be sent via the course coordinator in advance of the block start date.
Course description:
You will be completing 25 cases during this 2-week elective course. You can select any aquifer cases from one/more specialties, as long as you have not completed them in the past. All specialties or combinations of specialties are accepted. Submit final assignment with proof of case completion in webcourses. You can complete the aquifer cases at any point during the academic year, as long as the required assignment is submitted before 5 PM on the last day of the block for which you are enrolled.
The deadline for submission of required assignments is by 5:00pm on the last day of the course.
Required assignment:
Complete all 25 cases, download the case summary, and take a snapshot of the top portion of the “case summary” that includes your name, email and date of completion (between June 3, 2023 – last day of your enrolled block).
Grading:
This is a Pass/Fail course. As this is a self-directed learning course, you will not be reminded to complete your work. Late submission of the assignment will lead to a Fail grade in this course.
You will receive a Pass grade if you:
- Submit on time the assignment in webcourses (proof of completion for the 25 aquifer cases)
- Have not received a red or yellow card for professionalism in this course
You will receive a Fail grade if you:
- Submit late the assignment in webcourses (proof of completion for the 25 aquifer cases)
- Have received a red or yellow card for professionalism issues in this course
Contact:
Chris Orengo – chris.orengo@ucf.edu
MDE 8227 – Advanced ECG
This course is a 2 week, non-clinical online elective offered by Dr. Bernard Gros. This elective consists of assigned readings, e-learning modules, Kuracloud lessons, and a Powerpoint presentation on an assigned topic.
Course details:
- A Zoom meeting with the module director (Dr Gros) will be scheduled for Monday AM on the first day of the module.
- E-mail Dr Gros (Bernard.gros@ucf.edu) prior to the first day of the module to schedule your Zoom meeting on Monday – first day of module.
- If you need to schedule an alternative time – you must make arrangements with Dr Gros.
- Topic options for PowerPoint presentation will be discussed and must be approved by Dr Gros.
- A time will be scheduled for the presentation to take place via Zoom during the 2 week module
- Presentation will be 20-30min in duration covering the assigned ECG topic
Course Resources & Info:
- Assigned Reading: Introduction to ECG Interpretation Version10.0 – Dr Frank Yanowitz
- Execute three Umedic e-learning ECG learning modules: 1) Umedic Essential Electrocardiography, 2) Umedic essential arrhythmias, and 3) Umedic Essential Electrocardiography cases
- Completion of 6 Kuracloud ECG Lessons (10 – 20 ECG cases per lesson)
- Additional literature review on ECG topics as needed
- As needed, student will schedule meetings with faculty/module director to receive guidance in ECG interpretation.
- Assembling a PowerPoint presentation on an assigned topic and make a presentation during the 2 week block at a scheduled time with module director
- Contact Dr. Gros for ECG Elective Assigned Reading Pamphlet
- ECG Self Study Elective orientation PPT 2022-23
Contact:
Dr. Bernard Gros – bernard.gros@ucf.edu
Kuracloud access – Melissa Cowan – melissa.cowan@ucf.edu
Site Specific Information
The resources below are site specific and provided.
Lake Nona VA
- VA Ophthalmology Course Documents
Bay Pines VA
Housing may be available but not guaranteed. Please reach out to COMClerkshipHousing@ucf.edu to ask about availability.MDE 8702 Anesthesia with Dr. Julio Warren
Dr. Warren has provided information to be reviewed prior to the start of this anesthesia rotation. Please review the documents below:HCA Osceola
HCA Osceola requires updated background and drug screens through PreCheck. This site will not accept updated background checks from any other company or website.
Must apply through Clinician Nexus. Students must notify the Registrar’s Office when accepted to a rotation or when they have dropped one through CN.
Past Student Feedback on Rotations
Student feedback for M4 rotations can be found in the Student Lounge.
Coming soon!
Past Student Feedback on Rotations
Student feedback for M4 rotations can be found in the Student Lounge.
Naples Community Hospital – IM Clerkship Information
Past Student Feedback on Rotations
Student feedback for M4 rotations can be found in the Student Lounge.
Past Student Feedback on Rotations
Student feedback for M4 rotations can be found in the Student Lounge.Forms
Petition form for Independent Clinical Rotations
Petition form for Research
Petition form for International Electives
Enrollment Documentation Request Form
Note: This form should be provided to your supervising preceptor at your away rotation, filled out by them and emailed to comregistrar@ucf.edu. We cannot accept evaluations emailed to us by students directly.
Unofficial Transcript Request Form
Official Transcript Request Process
Visit my.ucf.edu in your Student Center
Planning M4 Year
M4 Scheduling Worksheet Class of 2024 (AY2023-2024)
Class of 2023 Scheduling Info & Resources
Schedule and Deadlines
- 2022-2023 M4 Course Catalog
- 2022-2023 M3 Course Catalog
- COVID-19 Information
- Elective Orientation Module
Forms
- 4th Year Quick Reference Guide
- Petition for Extramural Clerkship or Independent Research Study Away
- Petition for Special Clinical Study Credit for International Clerkship
- Petition for Special Clinical Study or Independent Research Study at UCF