• • Block 1 dates: 6/5/2023 – 6/30/2023
  • Schedule change deadline: April 24, 2023

• • Block 2 dates: 7/3/2023 – 7/28/2023
  • Schedule change deadline: May 22, 2023

• • Block 3 dates: 7/31/2023-8/25/2023
  • Schedule change deadline:  June 19, 2023

• • Block 4 dates: 8/28/2023-9/22/2023
  • Schedule change deadline: July 17, 2023

• • Block 5 dates: 9/25/2023-10/20/2023
  • Schedule change deadline: August 14, 2023

• • Block 6 dates: 10/23/2023-11/17/2023
  • Schedule change deadline: September 11, 2023

• • Block 7 dates: 11/20/2023-12/15/2023
  • Schedule change deadline: October 9, 2023

• • Block 8 dates: 1/8/2024-2/2/2024
  • Schedule change deadline: November 27, 2023

• • Block 9 dates: 2/5/2024-3/1/2024
  • –Early Deadline due to holiday closures–
  • Schedule change deadline: December 15, 2023

• • Block 10 dates: 3/4/2024-3/29/2024
  • –Match Day is March 15th, 2024–
  • Schedule change deadline: January 22, 2024

• • Block 11 dates: 4/1/2024-4/26/2024
  • Schedule change deadline: February 19, 2024

Academic Calendars

M3 & M4 Elective Course Directory

The M3 & M4 Elective Course Directory contains information such as course titles, numbers, availability, duration, location, credit type, requirements and first day reporting information. Course titles listed in this directory correspond with the Course Descriptions document (linked in next section).

Elective COURSE DIRECTORY (March 2023)

Elective Course Descriptions

The document below contains the descriptions of each elective course offered that can be scheduled through the UCF COM Registrar. Corresponding course details will be found in the Elective Course Directory.

2023-2024 Elective COURSE DESCRIPTIONS

Past Student Feedback on Rotations

Student feedback for M4 rotations can be found in the Student Lounge.

M4 Graduation Requirements

M4 students must complete the below requirements in order to graduate and are responsible for tracking your progress of requirements met:

• Must complete 32 weeks of coursework
• Must have at least 16 weeks of HOME rotations
• May have up to 16 weeks of AWAY rotation
• Two of your 4 week rotations must be:
  • 1 Acting Internship & 1 Emergency Med or Critical Care (one of each)
    • Your AI and EM/CC rotations can be HOME or AWAY
    • You may do more, but at least one of each is required for all M4 students
• SIX months of electives (can be taken in 2 or 4 week blocks only) must meet the following:
  • No more than 16 weeks in ONE specialty
  • MUST take 4 weeks of CLINICAL courses in the spring
  • MAX of 12 weeks of NON-CLINICAL
  • MAX of 8 weeks of RESEARCH (counts towards the 12 weeks non-clinical coursework)
• Up to 12 weeks OFF time

Acting Internship Requirement

All M4 students must complete at least one acting internship (a.k.a. AI, sub-Internship, sub-I) in the M4 year. If you plan to complete your AI credit through an away rotation, the rotation must meet the following requirements & definition:

1. AI credit will not be given to rotations explicitly referred to as “elective” or “advanced elective” in program provided descriptions.
2. AI credit must be pre-approved through a petition, will not be retroactively granted and will also not be granted based on faculty stating you were doing AI level work.
3. The rotation must be considered an AI by the hosting institution in which the rotation description should reference “AI, sub-I or intern level of responsibility.”

Per the M-4 Rotation Requirements Policy (6.5.1):

“An acting internship (AI) is an intensive inpatient (to include the emergency room) experience where learners have primary responsibility for patient care and a direct reporting relationship to faculty, fellows, or upper level residents.  Reporting to interns is not considered an appropriate level of supervision for an AI.  Primary responsibility for patient care includes; primary evaluation of patients, primary responsibility for writing patient notes and orders, providing an initial management plan, and assisting with the implementation and coordination of management plans to include performing procedures as appropriate.”

To read the full policy, click here.

Quick overview of your MUST DO student responsibilities in M4 year:

1. Tracking your course schedule and meeting requirements
   • Audit your own schedules at least three times this academic year to ensure you are on track to meet graduation requirements (see Graduation Requirements section)
2. Submit requests for schedule changes by the deadlines published on this page
   • All scheduling changes must be facilitated or reported to the COM Registrar
3. Submit petitions for independent studies,  away rotations and research by the deadlines published on this page
4. Get approval for Acting Internships at away rotations before the start of the block
5. Ensure that all credentialing requirements are completed by the site deadlines
   • Reach out to Karen Peterson at comcredential@ucf.edu for assistance and information
6. Review first day reporting instructions at least ONE MONTH prior to the start of rotation
   • See course directory excel file for first day instructions
7. Request time off for interviews, advisor meetings, MSPE meetings, or conferences in advance (at least 2 weeks).
   • You should request time off from your attendings…not tell them you are taking time off
   • Review the attendance policy
8. Ask away rotation preceptors to complete your evaluation before leaving the site. Completed evaluations should be emailed to the comregistrar@ucf.edu inbox

UCF COM utilizes VSLO to schedule away rotations. However, not all institutions use VSLO. Host institutions typically begin accepting applications in April-May. Most do not begin processing applications until May. The Registrar will send you an email invitation for access to VSLO on February 1, 2023.

For VSLO home school requirements, the Registrar’s Office will upload your documents for you automatically.

VSLO charges a flat fee of $15 for each elective. Clinician Nexus is free, but does require a background check and drug screen through Pre-Check which has a fee.

New for 2023: New AAMC Standardized Immunization Form is now available.

VSLO resources

AAMC VSLO for Students Home Page

How to use VSLO

VSLO FAQs

Find Electives

Clinician Nexus

Students must notify the Registrar’s Office when accepted to a rotation or when they have dropped one through CN.

If there are documents that must be uploaded by the home institution, students must notify the Registrar’s office. Notifications for these requirements are not sent to the office like the VSLO system.

Important Note: HCA Osceola requires updated background and drug screens through PreCheck. This site will not accept updated background checks from any other company or website.

Petitions for Independent Study: Clinical Rotations – HOME or AWAY

If you are completing a clinical rotation supervised by a UCF faculty member that is not offered as an existing elective,  or for ALL Away rotations you must complete and submit the form below. Your rotation will be registered on Oasis as either MDE 8900 (home) or MDX 8011 (away). Prior approval is required.

DOWNLOAD & COMPLETE THE Clinical Rotation Form

Petitions for Research – Home or Away

If you are completing research at home or at an an away institution you must complete and submit the form below. Your rotation will be registered on Oasis as either MDR 8900 (home) or MDX 8900 (away). Prior approval is required.

Download & Complete the Research form

Petitions for International Electives

If you are completing an independent study as an international elective  you must complete and submit the form below. Your rotation will be registered on Oasis as MDE 8072. Prior approval is required. Please visit UCF Global for additional information about international elective requirements.

DOWNLOAD & COMPLETE the petition for international electives

Sample course Description

Course descriptions for clinical rotations must be provided with the completed petition form. Please see below for an example document of what must be submitted with your petition.

Clinical Rotation Sample Description

Scheduling Snapshot

• If the course title or description references: sub-I, AI or performing at the level of an intern – these are generally counted for the AI graduation requirement credit (see the M4 Graduation & AI Requirements section above). Advanced approval is still required.
• All Advent Health (AH) and Orlando Health (OH) courses MUST be scheduled through VSLO
• All HCA Osceola courses MUST be scheduled through Clinician Nexus
• All UCF COM, Nemours, VA and Private Office courses listed in the Course Directory MUST be scheduled through the UCF COM Registrar at mdclinicalscheduling@ucf.edu
• Affiliation agreements may be required for M4 away rotations. Please have the institution’s representatives contact Alisha Corsi at alisha.corsi@ucf.edu
• It is the student’s responsibility to verify where and whom they report to before the start of each course no later than one month before the start of the rotation.  Some courses require that you contact the faculty a week before the start of the rotation.
• All M4 students should login to PACTS and view the instructional guide on the credentialing long form.  Once students have completed the long form each student should verify ALL documents for each site that they are scheduled to rotate at.  Students should delete forms in PACTS that are outdated.
• Students rotating at an HCA hospital will be required to complete a recent background check and drug screen through Pre-Check. Additional details will be listed in Clinician Nexus.

Evaluation Forms for Away Rotations

If you are completing a rotation at an away institution you must provide the UCF COM evaluation form to your supervisor prior to the end of your rotation. Evaluators should email completed forms to comregistrar@ucf.edu. We cannot accept evaluations sent directly from students.

Download UCF COM Away Rotation Evaluation Form

All policies below can be found on the Policies page under the Curriculum Policies section:

• M-4 Rotation Requirements Policy 6.5.1
• Duty Hours Policy 8.8.1
• Attendance Policy 8.8.2
• Clinical Supervision of Medical Students Policy 9.3.1

Absence requests

Request time off for interviews, advisor meetings, MSPE meetings, or conferences in advance (at least 2 weeks).

1. 1. You should request time off from your attendings. Do not tell them you are taking time off, ask them.
   2. Review the attendance policy
   3. M3/M4 Absence Request Form
   4. Contact Ken Staack for M4 absence questions or concerns

Affiliation Agreements, Residency Paperwork, Transcripts and Away Evaluation Inquiries

Contact Alisha Corsi at alisha.corsi@ucf.edu

Credentialing

Contact Karen Peterson at comcredential@ucf.edu

Time Off Requests, Oasis Use Issues, Faculty Concerns, and Home Evaluation inquiries

Contact Ken Staack at ken.staack@ucf.edu

Rotation Scheduling, VSLO, away rotation paperwork and Graduation Requirements

Contact Casey Smith at mdclinicalscheduling@ucf.edu

Director of Electives

Dr. Hina Lone – hina.lone@ucf.edu

Please review this module before starting any elective offering:

Elective Orientation Module

MDE 8040 – Medical Spanish

The Medical Spanish elective is offered in blocks 5-10. Course contents will be provided in Webcourses and more details will be sent via the course coordinator in advance of the block start date.

Students are required to attend a virtual practical session based on block registration and dates are non-negotiable. If you cannot commit to the virtual practical date please do not register for the block.

2023-2024 Virtual Practical Dates:

• Block 5
  • November 16, 2023 from 1:00-5:00pm
• Block 6
  • December 14, 2023 from 8:30am-12:30pm
• Block 7
  • December 7 from 1:00-5:00pm
• Block 8
  • February 22, 2024 from 1:00-5:00pm
• Blocks 9-11
  • April 4, 2024 from 8:30am-12:30pm

Resources:

FAQs for Medical Spanish

2023-2024 Medical Spanish Syllabus

Contact:

Brenda Perez – brenda.perez@ucf.edu

MDE 8900 – Aquifer

The Aquifer elective is available in any block. M4 students may enroll in the course for a maximum of 4 weeks. This can be a full 4 week block or a combination of two 2 week blocks anytime within the M4 year. Course contents will be provided in Webcourses and more details will be sent via the course coordinator in advance of the block start date.

Course description:

You will be completing 25 cases during this 2-week elective course. You can select any aquifer cases from one/more specialties, as long as you have not completed them in the past. All specialties or combinations of specialties are accepted. Submit final assignment with proof of case completion in webcourses. You can complete the aquifer cases at any point during the academic year, as long as the required assignment is submitted before 5 PM on the last day of the block for which you are enrolled.

The deadline for submission of required assignments is by 5:00pm on the last day of the course.

Required assignment:

Complete all 25 cases, download the case summary, and take a snapshot of the top portion of the “case summary” that includes your name, email and date of completion (between June 3, 2023 – last day of your enrolled block).

Grading:

This is a Pass/Fail course. As this is a self-directed learning course, you will not be reminded to complete your work. Late submission of the assignment will lead to a Fail grade in this course.

You will receive a Pass grade if you:

• Submit on time the assignment in webcourses (proof of completion for the 25 aquifer cases)
• Have not received a red or yellow card for professionalism in this course

You will receive a Fail grade if you:

• Submit late the assignment in webcourses (proof of completion for the 25 aquifer cases)
• Have received a red or yellow card for professionalism issues in this course

Contact:

Chris Orengo – chris.orengo@ucf.edu

MDE 8227 – Advanced ECG

This course is a 2 week, non-clinical online elective offered by Dr. Bernard Gros. This elective consists of assigned readings, e-learning modules, Kuracloud lessons, and a Powerpoint presentation on an assigned topic.

Course details:

• A Zoom meeting with the module director (Dr Gros) will be scheduled for Monday AM on the first day of the module.
  • E-mail Dr Gros (Bernard.gros@ucf.edu) prior to the first day of the module to schedule your Zoom meeting on Monday – first day of module.
  • If you need to schedule an alternative time – you must make arrangements with Dr Gros.
  • Topic options for PowerPoint presentation will be discussed and must be approved by Dr Gros.
• A time will be scheduled for the presentation to take place via Zoom during the 2 week module
• Presentation will be 20-30min in duration covering the assigned ECG topic

Course Resources & Info:

1. Assigned Reading:  Introduction to ECG Interpretation Version10.0 – Dr Frank Yanowitz
2. Execute three Umedic e-learning ECG learning modules: 1) Umedic Essential Electrocardiography, 2) Umedic essential arrhythmias, and 3)  Umedic Essential Electrocardiography cases
   1. Umedic Essential Electrocardiography
   2. Umedic Essential Arrhythmias
   3. Umedic Essential Electrocardiography Cases
3. Completion of 6 Kuracloud ECG Lessons (10 – 20 ECG cases per lesson)
4. Additional literature review on ECG topics as needed
5. As needed, student will schedule meetings with faculty/module director to receive guidance in ECG interpretation.
6. Assembling a PowerPoint presentation on an assigned topic and make a presentation during the 2 week block at a scheduled time with module director
7. Contact Dr. Gros for ECG Elective Assigned Reading Pamphlet
8. ECG Self Study Elective orientation PPT 2022-23

Contact:

Dr. Bernard Gros – bernard.gros@ucf.edu

Kuracloud access – Melissa Cowan – melissa.cowan@ucf.edu

Lake Nona VA

• VA Fingerprint Instructions – Read First!

• VHA Mandatory Training Instructions

• Fingerprint Verification Form

• Guideline for First Day In-Processing-Medical Students

• ID Documents

• I-9 Eligibility Verification

• Lake Nona VA First Day Reporting Instructions

• Lake Nona VA Map

• List of Acceptable Documents for VA

• VA Ophthalmology Course Documents
  • • Curriculum Objectives & Grading
  • • Ophthalmoscopy Evaluation
  • • Practical Pre and Post Test
  • • Red Eye Case Handout
  • • Schedule
  • • Eye Exam Documentation
  • • Course Reading and Online Assignment
  • • Ophthalmology Videos

Bay Pines VA

MDE 8702 Anesthesia with Dr. Julio Warren

• Anesthesia Bay Pines MedStudentIntro
• VA Anesthesia 2022
• BP – Anesthesia, 7-7-2020
• VA Anesthesia 2022 guide-to-a-career-in-anesthesiology-for-medical-students – Part 1 (pages 1-24)
• VA Anesthesia 2022 guide-to-a-career-in-anesthesiology-for-medical-students – Part 2 (pages 25-56)

HCA Osceola

HCA Osceola requires updated background and drug screens through PreCheck. This site will not accept updated background checks from any other company or website.

Must apply through Clinician Nexus. Students must notify the Registrar’s Office when accepted to a rotation or when they have dropped one through CN.

Past Student Feedback on Rotations

Student feedback for M4 rotations can be found in the Student Lounge.

Coming soon!

Past Student Feedback on Rotations

Student feedback for M4 rotations can be found in the Student Lounge.

Naples Community Hospital – IM Clerkship Information

Past Student Feedback on Rotations

Student feedback for M4 rotations can be found in the Student Lounge.

Past Student Feedback on Rotations

Petition form for Independent Clinical Rotations

Petition form for Research

Petition form for International Electives

Enrollment Documentation Request Form

UCF COM Evaluation Form

Note: This form should be provided to your supervising preceptor at your away rotation, filled out by them and emailed to comregistrar@ucf.edu. We cannot accept evaluations emailed to us by students directly.

Unofficial Transcript Request Form

Official Transcript Request Process

Visit my.ucf.edu in your Student Center

M3/M4 Absence Request Form

M4 Scheduling Worksheet Class of 2024 (AY2023-2024)

Scheduling Worksheet

• Sample Schedules with Virtual Rotations

• • Dermatology

• • Emergency Medicine

• • Family Medicine

• • General Surgery

• • Internal Medicine

• • Neurosurgery

• • Neurology

• • ObGyn

• • Orthopedics

• • Pathology

• • Pediatrics

• • Psychiatry

• • Radiology

• • Urology