While international medical experiences offer amazing learning opportunities and adventure, they should not be undertaken without adequate investigation. This includes insuring the trip will be educational, well-supervised and respectful of the limits of medical students at various levels of training, sensitive to the needs of the community, and, of course, safe. Students are expected to be academically sound and have no deficiencies in coursework to obtain approval. The following are the steps needed before students undertake any international medical travel, including travel with groups outside the UCF COM and during vacation time. Plan to complete the steps below at least 8 weeks before you travel.
Schedule an appointment with Dr. Simms-Cendan (firstname.lastname@example.org, room 409J). Know the dates and location of travel, the sponsors of the trip, and the purpose of the trip.
Check the US State Department website for travel advisories. Consider registering your travel through their STEP program. Understand that the UCF COM cannot endorse any travel to countries where the US Department of State has issued a travel warning. A Travel Authorization Petition will be required for countries who were previously listed under the Travel Warning in the old State Department advisory system. Only the below restricted destinations need provost approval prior to departure:
Afghanistan, Algeria, Bangladesh, Burkina Faso, Burundi, Cameroon, Central Africa Republic, Chad, Colombia, Cuba, Democratic Republic of the Congo, Egypt, El Salvador, Eritrea, Ethiopia, Haiti, Honduras, Iran, Iraq, Israel The West Bank and Gaza, Jordan, Kenya, Lebanon, Libya, Mali, Mauritania, Mexico, North Korea, Pakistan, Philippines, Republic of South Sudan, Saudi Arabia, Somalia, Sudan, Syria, Tunisia, Turkey, Ukraine, Venezuela, Yemen.
Restricted Travel- Travel to destinations under a US State Dept Travel Warning (not alert). https://travel.state.gov/content/passports/en/alertswarnings.html
- All graduate and undergraduate students must file a Travel Approval Petition for all restricted countries.
- All faculty and staff must file a Travel Approval Petition for all restricted countries IF not listed on the exemptions list: http://global.ucf.edu/ucf-faculty-and-scholar-research/restricted-travel/#exemptions
- The online form requires a NID and NID password and is designed to assess the traveler’s experience and expertise in the higher risk destination. It therefore must be completed by the traveler themselves.
Check passport and VISA requirements. Some countries require that a traveler’s passport be valid for at least six months beyond the dates of the trip. Contact the embassy of your foreign destination for more information. Foreign embassy and consulate contact information can also be found in our Country Specific Information pages. Order appropriate documents at: http://travel.state.gov/.
Follow-up appointment with Dr. Simms-Cendan. Bring passport copy, VISA copy, emergency contact information, travel itinerary, and proof of insurance coverage.
Travel Registry- A data base of traveler information and itinerary that is referenced for emergency response and institutional reporting: http://global.ucf.edu/ucf-faculty-and-scholar-research/international-travel/
All students, faculty, and staff must register each international trip taken as university business (conference, research, study abroad, etc) including those approved via restricted travel.
- This is not an approval process but an information gathering mechanism.
- The registry consists of 6-8 questions and an itinerary.
- The registry requires a NID and NID password so therefore must be completed by the traveler themselves.
Once you register your international travel with UCF, you will be invited to enroll in a comprehensive web-guide to traveling internationally. You may self-enroll in this non-credit bearing, free webcourse by following this link: https://webcourses.ucf.edu/enroll/6HGDYY
Then go to the following page to print out your student travel assistance card: http://ehs.ucf.edu/sites/default/files/insurance/StudentTravelCard.pdf. You should carry this card with you at all times during your trip. These are new UCF regulations. Please confirm with Dr. Simms-Cendan once this step is completed.
Read and initial a copy of the AAMC guidelines for medical students providing patient care abroad. Sign the Approval for International Travel and Liability Release forms , and have the Service Learning Form signed by Dr. Simms- Cendan. If you are a 4th year student planning an international elective, you must download the Petition for Special Clinical Study for International Clerkship and have it signed by Drs. Simms-Cendan and Verduin.
Have the Service Learning Form signed by Dr. Verduin. (This is not necessary if you are a fourth year student taking this for academic credit). Have the International Elective form signed if you are a fourth year student.
Schedule appointment at COM student clinic to receive vaccines or prophylaxis as needed here: //med.ucf.edu/administrative-offices/student-affairs/student-life/health-services/.
Scan a copy of all your documents, especially passport information, and e-mail it to yourself in case of theft or loss while you are abroad.
Have a great trip!
On your return, please send in photos for the photo page. No pictures of patients please! Also, please submit a blog for posting so that other students can read about your experiences.
KNOW BEFORE YOU GO!
We ask that all UCF related international travel be registered by providing the date(s), location(s), and a few key points of information for each trip taken. Doing so provides automatic, free, and primary coverage under the UCF travel accident and aickness insurance policy.
If your destination is considered restricted according to the UCF Restricted Travel Policy you must fill out the Travel Authorization Petition. Generally this policy applies to all Department of State Travel Warning countries.
UCF provides Travel, Accident and Sickness Insurance to all faculty, staff, and students traveling on a university sponsored trip.
Review the Travel Benefits Summary for more information on the coverage.
Before departing, every faculty, staff, and student should download, print and store the Travel Assistance ID card in their wallet at all times.
|Travel Assistance Portal
A useful portal where you can find security alerts, medical provider databases, visa requirements, and country specific information and more.
The initial log-in information is below:
We strongly recommend that you register with the U.S. State Department Smart Traveler Enrollment Program (STEP) to receive alerts and advice from the local embassy.
Visa, Entry, Exit requirements
To learn more about your destination’s Visa, Entry, Exit requirements we recommend you start here: https://travel.state.gov/content/travel/en/international-travel.html. While applying for a visa in person is generally less expensive, there are many services that can assist for a fee. While we cannot recommend one over another here are a few to consider:
https://www.visahq.com/ | https://www.passportsandvisas.com/ | https://www.travisa.com/
IN AN EMERGENCY
- Contact the local “911” List of Emergency Numbers Around the World.
- If you have an emergency abroad and need to reach UCF personnel immediately, please call the Emergency Abroad Hotline at 1-407-823-0595.
- For medical referral, evacuation, repatriation or other services provided to UCF community members on sponsored travel please call the travel insurance provider at 1-630-694-9764.