All travel for UCF business, academic credit, and service learning is currently cancelled due to the COVID-19 pandemic.

While international medical experiences offer amazing learning opportunities and adventure, they should not be undertaken without adequate investigation. This includes insuring the trip will be educational, well-supervised and respectful of the limits of medical students at various levels of training, sensitive to the needs of the community, and, of course, safe. Students are expected to be academically sound and have no deficiencies in coursework to obtain approval. The following are the steps needed before students undertake any international medical travel, including travel with groups outside the UCF COM and during vacation time. Plan to complete the steps below at least 8 weeks before you travel.

Step 1 – Contact Dr. Simms-Cendan

This applies to all students who are traveling internationally, including but not limited to the following:

As soon as you are aware of your international travel or if you are uncertain about your travel plans abroad, contact Dr. Simms-Cendan at judith.simms-cendan@ucf.edu to see if you need an in-person meeting with her.  Know the dates and location of travel, the sponsors of the trip, and the purpose of the trip.

Step 2 – Check U.S. State Department website

Check the U.S. State Department website for travel advisories.  Consider registering your travel through their STEP program. Understand that the UCF COM cannot endorse any travel to countries where the US Department of State has issued a travel warning. A Travel Authorization Petition will be required for countries who were previously listed under the Travel Warning in the old State Department advisory system. Only the below restricted destinations need provost approval prior to departure:

Afghanistan, Algeria, Bangladesh, Burkina Faso, Burundi, Cameroon, Central Africa Republic, Chad, Colombia, Cuba, Democratic Republic of the Congo, Egypt, El Salvador, Eritrea, Ethiopia, Haiti, Honduras, Iran, Iraq, Israel The West Bank and Gaza, Jordan, Kenya, Lebanon, Libya, Mali, Mauritania, Mexico, North Korea, Pakistan, Philippines, Republic of South Sudan, Saudi Arabia, Somalia,  Sudan, Syria, Tunisia, Turkey, Ukraine, Venezuela, Yemen.

Restricted Travel- Travel to destinations under a US State Dept Travel Warning (not alert). https://travel.state.gov/content/passports/en/alertswarnings.html

Check passport and VISA requirements.  Some countries require that a traveler’s passport be valid for at least six months beyond the dates of the trip.  Contact the embassy of your foreign destination for more information. Foreign embassy and consulate contact information can also be found in our Country Specific Information pages.  Order appropriate documents at: http://travel.state.gov/.

Step 3 – Register with the UCF Global Travel Registry

This is a database of traveler information and itinerary that is referenced for emergency response and institutional reporting: http://global.ucf.edu/ucf-faculty-and-scholar-research/international-travel/

All students, faculty, and staff must register each international trip taken as university business (conference, medical service trip, research, study abroad, etc) including those approved via restricted travel.

Once you register your international travel with UCF, you will be invited to enroll in a comprehensive web-guide to traveling internationally.  You may self-enroll in this non-credit bearing, free webcourse by following this link: https://webcourses.ucf.edu/enroll/6HGDYY

Then go to the following page to read about travel insurance and to print out your student travel assistance card: http://ehs.ucf.edu/sites/default/files/insurance/StudentTravelCard.pdf.  You should carry this card with you at all times during your trip.  These are new UCF regulations. 

Step 4 – Obtain documentation

All students will need to obtain a passport, copy of their visa (if applicable), emergency contact information, travel itinerary and proof of insurance.  Also, all students need to complete the following  two forms:  International Medical Experience Release of Liability and  International Experiences Approval Form. 

Step 5 – Travel Clinic

Schedule an appointment with the COM student clinic to receive vaccines or prophylaxis as needed here: //med.ucf.edu/administrative-offices/student-affairs/student-life/health-services/.

Step 6 – Documents submission and copies

Submit all signed documents and copies to Dr. Simms-Cendan.

Scan a copy of all your documents, especially passport information, and email it to yourself in case of theft or loss while you are abroad.

Step 7 – Travel safe!

Here is a great resource from Georgetown University – School of Nursing and Health Studies on how to prepare for a medical mission trip:  https://online.nursing.georgetown.edu/blog/humanitarian-nursing/

On your return, please send in photos for the photo page. No pictures of patients please! Also, please submit a blog for posting so that other students can read about your experiences.

Have a great trip!

 

 

KNOW BEFORE YOU GO!

Travel Registry

 

 

We ask that all UCF related international travel be registered by providing the date(s), location(s), and a few key points of information for each trip taken. Doing so provides automatic, free, and primary coverage under the UCF travel accident and sickness insurance policy.

 

Register Your Travel Here

Restricted Travel

 

 

If your destination is considered restricted according to the UCF Restricted Travel Policy you must fill out the Travel Authorization  Petition. Generally this policy applies to all Department of State Travel Warning countries.

 

 

 

Fill Out a Travel Authorization Petition Here

Insurance

 

 

UCF provides Travel, Accident and Sickness Insurance to all faculty, staff, and students traveling on a university sponsored trip.

 

Review the Travel Benefits Summary for more information on the coverage.

Before departing, every faculty, staff, and student should download, print and store the Travel Assistance ID card in their wallet at all times.

Faculty/ Staff Travel Assistance Card

Student Travel Assistance Card

Travel Assistance Portal

 

 

A useful portal where you can find security alerts, medical provider databases, visa requirements, and country specific information and more.

 

Ace Log-In Portal

 

The initial log-in information is below:

 

Username:

medassist-usa@axa-assistance.us Password:

acea&h

STEP Program

We strongly recommend that you register with the U.S. State Department Smart Traveler  Enrollment Program (STEP) to receive alerts and advice from the local embassy.

Visa, Entry, Exit requirements

To learn more about your destination’s Visa, Entry, Exit requirements we recommend you start here:  https://travel.state.gov/content/travel/en/international-travel.html. While applying for a visa in person is generally less expensive, there are many services that can assist for a fee. While we cannot recommend one over another here are a few to consider:

https://www.visahq.com/ |  https://www.travisa.com/

 

IN AN EMERGENCY