Affiliate and Volunteer Faculty

Affiliate and volunteer faculty are vital to the development and delivery of the College of Medicine educational programs. Affiliate faculty members are professionals employed by an entity that has an affiliation agreement with the College of Medicine. These individuals are directed by the affiliated employer to perform specific responsibilities and to devote a specified percent of time and effort to the College of Medicine. Affiliate and volunteer faculty members of the College of Medicine serve without financial compensation by UCF. They are encouraged to actively participate in the educational, research, academic service, and/or patient care programs of the College of Medicine.

Resources

Affiliate/Volunteer Faculty Directory

IRIS Account Request Form

Contact Information

Phone:  407-266-1104
Fax: 407-266-1149
Email: volunteerfaculty@ucf.edu Questions? Please review our FAQ page.

Recruitment
We continue to recruit affiliate and volunteer faculty to participate in key aspects of our educational programs as we work toward our goal of educating exemplary physicians, leaders in medicine, scholars in science, innovators in medical technology, and compassionate providers of healthcare for the well-being of our community. There are several opportunities for affiliate and volunteer faculty to interact with the College of Medicine. Potential roles include: (1) Admissions committee member (2) Admissions interviewer (3) mock interviewer for M4 students (4) specialty advisor for M2 students (5) student interest group advisor (6) facilitator in the anatomy lab experience (7) e-portfolio advisor (8) facilitator for small group experiences (9) Focused Inquiry and Research Experience (FIRE) mentor (10) preceptor for pre-clinical medical students for the Community of Practice (11) preceptor for students in the clinical skills/simulation center (12) preceptor for students in the M3/M4 required clerkships including Internal Medicine/Family Medicine, Neurology, Ob/Gyn, Pediatrics, Psychiatry, and Surgery (13) course director of an M4 elective For more information please visit our Education Programs section: https://med.ucf.edu/academics/
Appointment Process
The process of being considered for an affiliate or volunteer faculty appointment consists of submitting an appointment application which includes the following:
  • Personal Data Form & Participation Registry
  • Upload an updated/Current CV (Word or PDF format) *Must include current employment or related work/academic status and/or hospital affiliation in Florida. For clinicians, verification of FL medical license information and/or Board Certification should be included, if applicable.
To complete your online application, please visit https://forms.med.ucf.edu/Volunteer. Once your application is submitted, Faculty Affairs and/or Academic Affairs will review the application for preliminary approval. If criteria is met, an appointment agreement letter will be generated for your review and signature. The agreement letter is contingent upon successful review and final approval from Dean, College of Medicine and UCF Vice President of Health Affairs. Upon final approval, your affiliated UCF faculty benefits and privileges will be activated and your appointment information will be added to our Affiliate/Volunteer Faculty directory. For frequently asked questions regarding the appointment process, check out our FAQ page.
Faculty Ranks and Related Criteria

RESIDENT INSTRUCTOR
Appointment requires M.D., D.O., or highest degree in the field of specialization from an accredited institution. This rank is used for individuals appointed in a graduate medical education at UCF COM or it’s affiliated hospitals. The term of the appointment will correspond to the dates the individual is in the training program. Individuals remaining on staff at affiliated hospitals after training will be transitioned to an instructor appointment until they become board certified.

Residents who remain in the Central Florida community (outside of our affiliated institutions) must contact the college to be appointed as an instructor. Once board certification is verified, faculty will be appointed at the assistant professor rank.

INSTRUCTOR
Appointment requires M.D., D.O., Ph.D., or highest degree in the field of specialization from an accredited institution. This rank is used for physicians who have not yet attained board certification, for basic scientists who have not completed a post-doctoral fellowship, or for other individuals who do not have a terminal degree in their field but meet the SACS criteria for teaching.

ASSISTANT PROFESSOR
Appointment requires M.D., D.O., Ph.D., or highest degree in the field of specialization from an accredited institution. For M.D., Board Certification in one’s specialty and for Ph.D. post-doctoral experience are expected.

ASSOCIATE PROFESSOR
Appointment requires M.D., D.O., Ph.D., or highest degree in the field of specialization from an accredited institution with a demonstrated record of achievement at the regional level in teaching, research, and service.

PROFESSOR
Appointment requires M.D., D.O., Ph.D., or highest degree in the field of specialization from an accredited institution with a demonstrated record of achievement at the national or international level in teaching, research, and service.

Benefits
A visual list of benefits can be seen on this chart: Non Salaried Faculty Benefits Brochure_May 2022 Affiliate and volunteer faculty members are entitled to the following privileges and benefits offered by the University of Central Florida:
  • The privilege to be designated as UCF faculty
  • The right to participate in departmental and college-wide academic activities
  • Access to Harriet F. Ginsburg Health Sciences Library and UCF Libraries services and resources
  • Discounts on all purchases other than textbooks at the Barnes and Noble bookstore located on the UCF main campus
  • Discounts on purchases from the UCF Computer Store
  • Access to faculty development opportunities
Additionally, preceptors may be eligible to claim CME credit. For example, AMA PRA Category 2 Credit is defined as educational activities not designated for AMA PRA Category 1 Credit, which:
  • Comply with the AMA definition of CME
  • Comply with the AMA ethical opinions on Gifts to Physicians from Industry and on Ethical Issues in CME (i.e., are not promotional)
  • Physician finds to be a worthwhile learning experience related to his/her practice
CME includes such learning activities as teaching medical students and preceptorships. In each case, the physician determines the number of credits by claiming one (1) AMA PRA Category 2 Credit for each 60-minute hour engaged in the learning activity. Physicians may claim credit in 15 minute, or 0.25 credit increments, and should round to the nearest quarter hour. For more information, visit www.ama-assn.org.
Promotion & Tenure

For promotion and tenure timelines, processes, and criteria related to your specific role, please visit the Promotion & Tenure page.

Reappointments and Terminations

Reappointments:

A formal reappointment is required at the end of the appointment period; however, evaluations and actions for reappointment or non-reappointment may be undertaken by departments and/or the central administration at any time. Reappointment is not automatic and is based on continued eligibility and contributions to the mission of the department and the College of Medicine. Non-reappointment needs no justification.

For A/V faculty undergoing the required reappointment evaluation during their last year of service, the usual termination date is June 30. Reappointment terms will begin on July 1 of that year.

It is the responsibility of each A/V faculty to maintain a current curriculum vitae on file in the COM Office of Faculty and Academic Affairs. During the reappointment process, medical license information will be verified for physicians and other licensed health professionals.

 

Terminations:

Affiliated & volunteer faculty status may be withdrawn during the period of appointment. Such termination requires no justification. Affiliate and volunteer faculty who leave the area are expected to notify the Office of Faculty & Academic Affairs.

In addition, once an affiliated faculty member is no longer employed by the affiliated institution, then the appointment as affiliated faculty will be terminated. The individual may apply for volunteer faculty status. Volunteer faculty who leave the area are expected to notify the Office of Faculty & Academic Affairs.

 

Non-Salaried Core Faculty


Faculty nominated into this track must initially hold an affiliated or volunteer faculty appointment for a minimum of 12 months in order to be nominated by the COM leadership, including chairs, directors, associate/assistant deans, faculty council members, core faculty in educational leadership positions such as module/clerkship/GME program directors, and leaders of affiliated institutions.

Nomination Process

Nominations to recognize certain faculty with this status are solicited from the COM leadership. Nominated faculty with an existing affiliated or volunteer faculty appointment for a minimum of 12 months will be asked to submit to COM Faculty and Academic Affairs (FAA) a current CV and a personal statement explaining how they meet the core faculty appointment criteria with respect to UCF effort toward education of students and residents, research, and/or service (Appendix E).

Appointment Expectations & Responsibilities

A plan for annual activities and responsibilities (Appendix C) is developed by each faculty member in the spring of each calendar year and discussed with the supervisor for final approval as their assigned responsibilities. At the end of the academic year, each faculty member prepares a report based on this plan. The faculty member should keep a record of activities engaged in throughout the calendar year to facilitate submission of an annual report. Once the report is completed, each faculty member will receive an annual evaluation on their overall performance in fulfilling their assigned responsibilities. The purpose of the evaluation is to assist in decisions relating to salary, retention, assignment, and promotion to other responsibilities. The supervisor may evaluate the faculty member based on direct observation and from information solicited from the faculty member and other sources that may include but are not limited to surveys, interviews, and the faculty member’s annual report. The policy requires that the immediate supervisor prepare a written evaluation and review it with the faculty member prior to placing the evaluation in the faculty member’s file. (Appendix D). Tenure-track faculty eligible for consideration for promotion and award of tenure shall be assessed annually on their progress toward this goal by the unit tenured faculty, the Department Chair or unit head, and the Dean. These Cumulative Progress Evaluations shall be included in the annual evaluation for assistant professors and retained in the faculty evaluation file.

Promotion & Tenure

For promotion and tenure timelines, processes, and criteria related to your specific role, please visit the Promotion & Tenure page.

Reappointments and Terminations

Reappointments:

Reappointment is at the discretion of the chair or hiring official.

 

Terminations:

UCF-COM Non-Salaried Core Faculty may be terminated if they no longer meet the participation requirements set forth by the appointment criteria. Appointments will generally be evaluated for termination during the annual faculty evaluation process.

Faculty Administration Office

Carolyn Castro-Pagan Administrator, Medical School Programs