Faculty Appointments and Engagement

Affiliate and Volunteer faculty at UCF College of Medicine (COM) are recruited to participate in key aspects of our educational programs as we work toward our goal of educating exemplary physicians, leaders in medicine, scholars in science, innovators in medical technology, and compassionate providers of healthcare for the well-being of our community. To qualify for an appointment, you must meet the following criteria:

I. Sponsorship Requirement

Sponsorship is formal support from an authorized UCF program or institutional representative confirming that the requested faculty appointment is appropriate and necessary for the appointee’s academic role. The sponsor verifies the individual’s involvement in approved teaching, mentoring, or program activities (academic assignment). NOTE: You cannot name yourself as a sponsor.

Eligible sponsors include:

• UCF MD Program Curriculum or Clerkship Director (COM Faculty Sponsor)
• UCF/HCA GME Residency Program (COM-GME Program Sponsor)
• COM-Burnett School of Biomedical Sciences Mentorships (COM-BSBS Sponsor)
• Affiliated Institution (COM Approved Affiliated Sponsor)

II. Qualifying Activities as Affiliate and Volunteer Faculty

Individuals who participate in the following activities qualify for an appointment as Affiliate and Volunteer Faculty:

• Admissions committee member
• Admissions interviewer
• Student interest group advisor
• Facilitator in the anatomy lab experience
• Focused Inquiry and Research Experience (FIRE) mentor (med.ucf.edu/research/m-d-student-research/fire/)
• Preceptor for pre-clinical medical students for the Community of Practice, preceptor for students in the Clinical Skills/Simulation Center and Clinical Documentation Facilitator (CDF) (med.ucf.edu/academics/md-program/community-of-practice/)
• Preceptor for students in the M3/M4 required clerkships including Internal Medicine/Family Medicine, Neurology, Ob/Gyn, Pediatrics, Psychiatry, and Surgery
• Course director and course faculty for an M3 or M4 elective
• Graduate Medical Education (GME) Residency Program Teaching Faculty (Approved HCA Consortium Sites only)
• Mentorship of graduate students in the COM-Burnett School of Biomedical Sciences (BSBS) through collaborative research with and sponsorship by a UCF COM-BSBS faculty member 
• Mentorship of undergraduate students in the COM-Burnett School of Biomedical Sciences (BSBS) Pre-Med Clinical Internship Program: Requires approval by BSBS program director and 6 students per year/2 per semester

To be considered for an Affiliate or Volunteer Faculty appointment with the UCF College of Medicine, applicants must meet the qualifying teaching activity criteria and sponsorship requirements.

Sponsorship and Eligibility Verification
Academic sponsorship is required to verify the applicant’s eligibility and qualifying academic or teaching activities. Individuals who meet the sponsorship and eligibility requirements will submit an initial faculty appointment application through Workday, including:
– Personal Information and Academic Assignment: Provide required personal information and confirm qualifying teaching activities and sponsorship.
– Current Curriculum Vitae (CV): Upload an updated CV in Word or PDF format. The CV must include current employment, academic or professional status, and/or hospital affiliation in Florida. Clinicians should include Florida medical license information and/or board certification, if applicable.

Application Review and Appointment Approval
The Office of Faculty Affairs will review the submitted application and initiate the credentialing process. Once all requirements are satisfied, an appointment agreement letter will be issued via Workday for review and signature. Appointments are contingent upon final approval by the Dean of the College of Medicine and the UCF Vice President of Health Affairs.
Upon final approval, applicable UCF faculty benefits and privileges will be activated, and appointment information will be added to the Affiliate/Volunteer Faculty Directory.

For additional information, please review the Appointment and Promotion Requirements Page.

RESIDENT INSTRUCTOR
Appointment requires M.D., D.O., or highest degree in the field of specialization from an accredited institution. This rank is used for individuals appointed in a graduate medical education at UCF COM or it’s affiliated hospitals. The term of the appointment will correspond to the dates the individual is in the training program. Individuals remaining on staff at affiliated hospitals after training will be transitioned to an instructor appointment until they become board certified.

Residents who remain in the Central Florida community (outside of our affiliated institutions) must contact the college to be appointed as an instructor. Once board certification is verified, faculty will be appointed at the assistant professor rank.

INSTRUCTOR
Appointment requires M.D., D.O., Ph.D., or highest degree in the field of specialization from an accredited institution. This rank is used for physicians who have not yet attained board certification, for basic scientists who have not completed a post-doctoral fellowship, or for other individuals who do not have a terminal degree in their field but meet the SACS criteria for teaching.

ASSISTANT PROFESSOR
Appointment requires M.D., D.O., Ph.D., or highest degree in the field of specialization from an accredited institution. For M.D., Board Certification in one’s specialty and for Ph.D. post-doctoral experience are expected.

ASSOCIATE PROFESSOR
Appointment requires M.D., D.O., Ph.D., or highest degree in the field of specialization from an accredited institution with a demonstrated record of achievement at the regional level in teaching, research, and service.

PROFESSOR
Appointment requires M.D., D.O., Ph.D., or highest degree in the field of specialization from an accredited institution with a demonstrated record of achievement at the national or international level in teaching, research, and service.

*EDUCATOR – ADVANCED PRACTICE
Significant contribution to the educational mission of the College of Medicine in the MD Program by Advanced Practice Providers (APP), licensed healthcare professionals who hold advanced, graduate-level training (nurse practitioners and physician assistants). Must be sponsored by a supervising physician or site director at the approved clinical site or institution for student rotations. One (1) year appointment only. Not eligible for promotion.

Reappointment is required before the end of the final year of service within the current appointment term. The submission deadline is June 30th.

It is the responsibility of each faculty member to maintain a current CV and contact information on file with UCF College of Medicine, Office of Faculty Affairs. During the reappointment process, medical credentials will be verified for physicians and other licensed health professionals. 

Criteria for Reappointment:

• Sponsorship Requirement – Sponsorship is formal support from an authorized UCF program or institutional representative confirming that the requested faculty appointment or reappointment is appropriate and necessary for the appointee’s academic role. The sponsor verifies the individual’s involvement in approved teaching, mentoring, or program activities (academic assignment).  NOTE: You cannot name yourself as a sponsor. Eligible sponsors include:  UCF MD Program Curriculum/Clerkship Director (COM Faculty Sponsor), UCF/HCA GME Residency Program (COM Program Sponsor) or Affiliated Institution (Hospital/Practice) Sponsor.
• Volunteer Faculty – Reappointments for Volunteer Faculty require sustained participation in one or more of the activities described below during the majority of the term of the current appointment for which a reappointment is being considered. Non-participation during the appointment term may result in ineligibility for reappointment. A reappointment application must be submitted prior to the termination date, and a personal statement may be required. By accepting an initial faculty appointment or a reappointment, you agree that you are available to participate in the area(s) of interest you identified. You may be contacted to participate in educational program activities based on the needs of UCF College of Medicine.
• Affiliate Faculty – Faculty who are employed by an affiliated institution or practice with whom the UCF College of Medicine has a current affiliation agreement will be reappointed for an additional three (3) year term. A reappointment application must be submitted prior to the termination date.

Qualifying Teaching Activities:

As referenced in the UCF College of Medicine Faculty Handbook, activities which qualify for reappointment as Affiliate and Volunteer faculty include the following: SPONSORSHIP IS REQUIRED

• Admissions committee member
• Admissions interviewer
• Student interest group advisor
• Facilitator in the anatomy lab experience
• Focused Inquiry and Research Experience (FIRE) mentor and FIRE + (med.ucf.edu/research/m-d-student-research/fire/)
• Preceptor for pre-clinical medical students for the Community of Practice, preceptor for students in the clinical skills/simulation center –  (med.ucf.edu/academics/md-program/community-of-practice/)
• Preceptor for students in the M3/M4 required clerkships including Internal Medicine/Family Medicine, Neurology, Ob/Gyn, Pediatrics, Psychiatry, and Surgery
• Course director and course faculty for an M3 or M4 elective
• Graduate Medical Education (GME) Residency Program Teaching Faculty (Approved HCA Consortium Sites only)
• Mentorship of graduate students in the COM-Burnett School of Biomedical Sciences (BSBS) through collaborative research with and sponsorship by a UCF COM-BSBS faculty member 
• Mentorship of undergraduate students in the COM-Burnett School of Biomedical Sciences (BSBS) Pre-Med Clinical Internship Program: Requires approval by BSBS program director and 6 students per year/2 per semester

IMPORTANT: To be considered for promotion, all affiliate and volunteer faculty must go through the promotion process. Promotions are not considered during the reappointment process. It is important to note that years in rank is not sufficient for academic promotion. To be eligible for academic promotion, you must provide appropriate evidence of sustained accomplishment during time in academic rank in areas of focused efforts. All promotion application materials must include teaching evaluations. See Advancement & Awards for more information.

Nominations to recognize certain faculty with this status are solicited from the COM leadership. Nominated faculty with an existing affiliated or volunteer faculty appointment for a minimum of 12 months will be asked to submit to COM Faculty and Academic Affairs (FAA) a current CV and a personal statement explaining how they meet the core faculty appointment criteria with respect to UCF effort toward education of students and residents, research, and/or service (Appendix A).

Faculty may be nominated by the COM leadership, including chairs, directors, associate/assistant deans, faculty council members, core faculty in educational leadership positions such as module/clerkship/GME program directors, and leaders of affiliated institutions.

A plan for annual activities and responsibilities (Appendix C) is developed by each faculty member in the spring of each calendar year and discussed with the supervisor for final approval as their assigned responsibilities. At the end of the academic year, each faculty member prepares a report based on this plan. The faculty member should keep a record of activities engaged in throughout the calendar year to facilitate submission of an annual report. Once the report is completed, each faculty member will receive an annual evaluation on their overall performance in fulfilling their assigned responsibilities. The purpose of the evaluation is to assist in decisions relating to salary, retention, assignment, and promotion to other responsibilities. The supervisor may evaluate the faculty member based on direct observation and from information solicited from the faculty member and other sources that may include but are not limited to surveys, interviews, and the faculty member’s annual report. The policy requires that the immediate supervisor prepare a written evaluation and review it with the faculty member prior to placing the evaluation in the faculty member’s file. (Appendix D). Tenure-track faculty eligible for consideration for promotion and award of tenure shall be assessed annually on their progress toward this goal by the unit tenured faculty, the Department Chair or unit head, and the Dean. These Cumulative Progress Evaluations shall be included in the annual evaluation for assistant professors and retained in the faculty evaluation file.

Reappointments:

Reappointment is at the discretion of the chair or hiring official.

Terminations:

UCF-COM Non-Salaried Core Faculty may be terminated if they no longer meet the participation requirements set forth by the appointment criteria. Appointments will generally be evaluated for termination during the annual faculty evaluation process.