Immunizations and Urine Drug Screen

When creating your account, be sure to select VQ30: Drug Test – Compliance Tracker. This package provides access to both the urine drug screen authorization form and the immunization/document upload portal.

To register, visit:
https://portal.castlebranch.com/vq30

For answers to frequently asked questions about DISA and document submission, please review the Student Support FAQ.

1. Immunization Documentation
   • Complete and upload the AAMC Standardized Immunization Form.
   • If applicable, complete and upload the meningitis waiver on the UCF Mandatory Immunization Health History Form.
   • Provide all required supporting documentation, including vaccine records and laboratory titers, as applicable.

   Important: The AAMC Standardized Immunization Form is required and must be uploaded.

2. Tuberculosis (TB) Screening
   • Submit documentation of either:
     • Two (2) TB skin tests (PPDs), or
     • One (1) IGRA blood test.
   • TB screening documentation must be dated within the 12 months prior to enrollment and is required regardless of prior BCG vaccination status.
   • Students with a history of a positive PPD or IGRA must complete the Tuberculosis Screening Questionnaire and provide documentation of a chest X-ray.
3. Influenza Vaccine
   • Seasonal influenza vaccination is required annually for all medical students.
   • Incoming first-year students are not required to receive the influenza vaccine before August Orientation, as the current season’s vaccine may not yet be available.
4. Physical Examination
   • All students must provide proof of a physical examination completed before matriculation.
   • Have your healthcare provider complete the Physical Exam Verification Form and upload it to DISA.
5. Additional Vaccine Information

• • For vaccine information, visit the Centers for Disease Control and Prevention (CDC) Vaccine Information Statements.
  • Additional information regarding the Hepatitis B vaccine for healthcare personnel is also available.

Uploading Documentation

Before submitting your documents, please keep the following in mind:

• Enter the actual date the immunization, titer, or screening was completed, not the date you are entering the information into DISA.
• Document reviews may take several business days to complete.
• You will receive email notifications as documents are reviewed, approved, or if additional information is needed.

Consistent with the UCF College of Medicine Policy 9.9.5: Impaired Students and Substance Abuse, students are expected to comply with all drug screening requirements established by the College of Medicine and its affiliated clinical training sites.

If a student’s urine drug screen returns a positive result for any substance, the student may be required to provide documentation of a valid prescription or other medical authorization for the substance identified. Documentation must be submitted within the timeframe specified by Student Affairs or DISA. Failure to provide appropriate documentation may result in further review in accordance with College of Medicine policies and clinical partner requirements.

Students with questions regarding the urine drug screening process should contact Student Services prior to the submission deadline.

• AAMC Standardized Immunization Form
• UCF Student Health Services Supplemental Meningitis Form
• Any required supporting immunization records, laboratory titers, or exemption documentation

To submit your documents, email immunizations@ucf.edu and identify yourself as an incoming UCF College of Medicine student. UCF Student Health Services will provide you with a secure link for uploading your documentation.

Important: Only immunization-related documents should be submitted to UCF Student Health Services. Other enrollment requirements, such as your urine drug screen, health insurance documentation, and physical exam verification form, should be submitted through DISA as outlined in the previous steps.

Proof of health insurance coverage must be uploaded to DISA Healthcare Technology (formerly CastleBranch). Please refer to Step 1 above for instructions on creating a DISA account.

Important: Do not upload a payment receipt, enrollment confirmation, or other proof of purchase as documentation of coverage. These documents do not verify active insurance coverage and will not be accepted. Instead, wait until you receive your insurance ID card (physical or digital) and upload a copy showing your name, insurance carrier, and coverage information.

Students who enroll in the UCF-sponsored plan may need to allow additional time for their insurance ID card to become available before uploading documentation to DISA.

Incoming students who wish to enroll in the UCF College of Medicine disability insurance plan may complete the online enrollment form here.

Students who choose not to participate in the UCF College of Medicine plan must provide proof of alternative disability insurance coverage by completing and submitting the Proof of Disability Insurance Form.

Important: Disability insurance documentation should not be uploaded to DISA or UCF Student Health Services. Students who enroll in the UCF College of Medicine plan do not need to submit additional proof of coverage.

Please note that the annual premium is subject to change. Students will be notified of any adjustments prior to billing.

1. Hepatitis B Requirement
   • The Hepatitis B requirement is not complete until you provide documentation of a positive quantitative Hepatitis B Surface Antibody Titer demonstrating immunity.
   • Be sure your healthcare provider orders the correct test, as proof of vaccination alone may not satisfy this requirement.
2. Varicella (Chickenpox) Requirement
   • A history of chickenpox does not satisfy the Varicella requirement.
   • You must provide documentation of either:
     • The complete two-dose Varicella vaccine series, or
     • A positive Varicella titer demonstrating immunity.
3. Tuberculosis (TB) Screening
   • TB screening documentation must be dated within the 12 months prior to enrollment.
   • Students must provide documentation of either:
     • Two (2) PPD skin tests, or
     • One (1) IGRA blood test.
   • If you have previously had a positive PPD or IGRA, please see the TB screening instructions above.
4. Tdap Requirement
   • The required vaccine is Tdap (Tetanus, Diphtheria, and Pertussis).
   • DTaP, which is typically administered during childhood, does not satisfy this requirement.
   • A Td booster alone also does not fulfill this requirement.
5. Vaccine Exemptions
   • Students seeking a medical or religious vaccine exemption should contact the UCF Office of Nondiscrimination and Accommodations Compliance (ONAC) at ONAC@ucf.edu.
   • Approved exemption documentation must be uploaded to DISA.
   • Please note that an approved exemption does not guarantee clinical placement, and the ability to complete all degree requirements may be affected by clinical site requirements.

Questions about immunization requirements, required documentation, or credentialing review

• Email: comcredential@ucf.edu

Questions about uploading documents, account access, or technical issues with DISA

• Visit the DISA Help Center: https://mycb2.castlebranch.com/help

Questions about health insurance, disability insurance, orientation, or other enrollment requirements

• Email: medstudentaffairs@ucf.edu

Important: Please do not send immunization records, health insurance documentation, or other enrollment documents directly to Student Services unless specifically instructed to do so. Follow the submission instructions outlined on this page.

Yes. A history of chickenpox alone does not satisfy the requirement. You must provide proof of vaccination or a positive titer.

I have a positive TB test history. What do I submit?
Complete the Tuberculosis Screening Questionnaire and upload a recent (within 12 months) chest X-ray.

Can I send documents directly to Student Services or the Office of Student Affairs?
No. Follow the submission instructions listed on this page.

I had a negative Hep-B titer; now what?

I am still having trouble navigating the DISA website; who can I call?

Please contact the DISA (Castlebranch) Customer Experience Team at (888) 723-4263 from 8am-8pm EST Monday through Thursday, 8am-6:30pm EST Friday.

I need to repeat the Hep-B series; will that delay my start of school or orientation?

Not necessarily. Students are expected to begin the Hepatitis B vaccination process as soon as possible if a repeat series is required. As long as you are making appropriate progress and providing documentation as requested, repeating the vaccine series will not typically delay participation in orientation. However, you will be required to complete the series and obtain a positive quantitative Hepatitis B Surface Antibody Titer to satisfy the requirement.

My vaccination records are from another country; are they acceptable?

In most cases, yes. Vaccination records from another country may be accepted if they are legible and include sufficient documentation of the vaccine(s) received and the dates administered. Additional documentation, laboratory titers, or translation of records may be required. If you are unsure whether your records will be accepted, please contact comcredential@ucf.edu before submitting them.

I don’t have a primary care physician; can I use UCF Student Health Services?

No. Unfortunately, incoming medical students (who are not UCF graduates) are not eligible to use UCF Student Health Services until they have matriculated and begun classes. If you do not have a primary care physician, you may complete your immunizations, physical examination, laboratory titers, and tuberculosis screening through another healthcare provider, urgent care center, walk-in clinic, county health department, or retail health clinic. Be sure to obtain copies of all required documentation for submission with your enrollment requirements.

I have not received my proof of health insurance or ID card from the UCF-sponsored health insurance plan; will that delay my start of school or orientation?

Not necessarily. If you have enrolled in the UCF-sponsored health insurance plan, it may take time for your insurance ID card to become available. Please do not upload a receipt or proof of purchase, as those documents do not verify active coverage. Instead, wait until you receive your insurance ID card and upload that documentation to DISA. Students who have enrolled in the UCF-sponsored plan will not be penalized while waiting for their coverage information to be issued, provided they have taken the necessary steps to enroll.