Library Policies

The Health Sciences Library is committed to ensuring that its services and spaces are accessible to all patrons.

• Assistance in retrieving and using Library resources is available at the library front desk.
• Our library front desk is wheelchair accessible
• An ADA compliant hydraulic table is located within the Quiet Room of the library. Four height-adjustable desks are located within the Library Commons and may be moved around the library.
• Wheelchair access to computer workstations is available. Photocopy machines also are accessible to persons in wheelchairs – please ask at the library front desk if you require assistance.

• The Health Sciences Library provides resources, service and study space mainly for the UCF College of Medicine (COM) students, faculty, residents, and staff.
• The library is open to UCF students, faculty, residents, and staff as well as community users for medical research during public operating hours. Library users who are not affiliated with the UCF COM may access the library by checking in at the COM reception desk located on the first floor and receiving a visitors badge. A valid photo ID is required. Guests MUST display their visitors badge on them at all times.
• Patrons who are not affiliated with the UCF College of Medicine are allowed in the Library Commons and Quiet Room areas, and can use the public computer workstations, printer, and photocopier.
• After public operating hours the library entrance doors will be locked. Only COM students, faculty, residents, and staff, as well as BSBS graduate and PhD students will be able to access the library after public operating hours with their UCF COM ID cards.
• The library is not responsible for lost or stolen items. Do not leave personal belongings unattended at any time.
• Professional and respectful behavior is expected at all times in the Health Sciences Library. Any violations of the policies will be brought to the attention of Student Affairs and UCF Police.
• The library reserves the right to ask anyone to leave who is disrupting the study atmosphere of the library or the work of other library users. Disruptive behavior includes, but is not limited to: creating excessive noise, harassment of others, odor constituting a nuisance or health and safety concern, and behavior that disturbs users or staff and interferes with the use of the facility. Please report disruptive behavior to the library front desk.

The Health Sciences Library does not accept donations of print books. We recommend reaching out to a medical organization of your choice who is currently accepting book donations.

Organizations that may be interested in book donations include the following:

• American Medical Student Association
  1902 Association Drive, Reston, VA 20191
  Phone: (703) 620-6600/ Fax: (703) 620-5873

Borrowing Materials

• A valid UCF ID Card is required to access online resources and borrow materials from the Health Sciences Library. The following user groups can check out library materials:

• • Currently enrolled UCF students
  • Currently employed UCF faculty/staff/residents
  • Volunteer and affiliated COM faculty

• UCF COM students, faculty, residents, and staff have no limit on the number of items which may be checked out from the Health Sciences general collection at any time. Reserve materials cannot be checked out or taken outside of the library.
• UCF students who are not enrolled in the COM program cannot check out materials that are listed as required texts for any UCF course.
• A library account needs to be activated in order to borrow library materials and to access many electronic resources. Contact the front desk at the Health Sciences Library at 407.266.1400. The library account activation request can also be submitted online at medlibrary@ucf.edu

Returning Materials

• Library books may be returned to the Health Sciences Library front desk during operating hours, or can be returned at any of the UCF Libraries locations.
• All technology equipment (i.e. iPads, laptops, charging devices) MUST be returned to the Health Sciences Library front desk during public operating hours.
• An overdue item in your library account will cause the suspension of library privileges. A patron with overdue items will not be able to check out or renew library materials at all UCF Libraries until those materials are returned to the library.

Loan Periods

Circulating Collection

General Collection- 21 days
History of Medicine Collection- 21 days

Library Technology & Equipment

Headphones- 24 hrs.
Apple USB chargers- 24 hrs.
Apple Lightning chargers- 24 hrs.
Apple extension cords- 24 hrs.
Dell laptop chargers- 24 hrs.
Apple Pencil – 21 days
iPad mini- 21 days
iPad: 1st, 2nd, & 3rd generations- 21 days
Training iPad- 3 days
Kindle Fire tablet- 21 days
Nook Color tablet- 21 days
Asus Transformer tablet- 21 days
Nexus 7 tablet- 21 days
Samsung Galaxy Tab 2 tablet- 21 days
Dell training laptops- 21 days
Macbook Pro laptops- 21 days

Other Equipment

Rolling Whiteboard- 24 hrs.
Lounge Chairs- 24 hrs.

Holds

• If you need to use a library book that has been taken out, you can place a hold on the item online through your Library Catalog account.

Recalls

• All library materials are subject to recall after 3 weeks and must be returned when requested. Borrowers are notified by telephone, email, or mail that another person has requested an item that they currently have check out. Until Library materials are returned, they are the responsibility of the borrower. The Recall Notice will specify the new due date.
• If you receive a Recall Notice, please return the recalled material(s) immediately. Recalled materials may not be renewed.

Renewals

• You can renew library materials you checked out before they become overdue either online through the Library Catalog or at the Health Sciences Library front desk. You can also request for renewal by phone at 407.266.1400. You will be asked to provide your UCF ID card number.
• A single item may be renewed a maximum of three times before it must be returned to the library to be checked in.
• Some library materials are not allowed for renewal.
• Recalled materials are not allowed for renewal.

• Electronic resources (e-textbooks, e-journals, databases) are available to all current UCF students, faculty, residents, and staff on and off campus. In order to access electronic resources off campus, a valid UCF ID is required to login.
• Community patrons have access to the library’s electronic resources on campus at one of the public workstations.
• Certain electronic resources are restricted only to COM students, full-time faculty, and staff. For more information on access to electronic resources, contact the library at 407.266.1400 or medlibrary@ucf.edu

• Food in covered containers are permitted in the library.
• All drinks entering the library must have cover or lid.
• As a courtesy to other patrons, food with strong odors are not permitted in the library. Tables are available throughout the COM campus for patrons to eat.
• All patrons must clean up after themselves.
• Patrons must clean up any crumbs, spills and discard trash in trash receptacles that are located throughout the library.

Interlibrary Loan services through the Health Sciences Library can be used by all faculty, active volunteer faculty, residents, staff, and currently enrolled students at the UCF College of Medicine. For more information on ILL services, please visit the Interlibrary Loan webpage.

Conference rooms, small group learning rooms, laptops, iPads, iPod Touch and any supporting equipment for library devices are reserved exclusively for the use of COM and BSBS students, faculty, residents, and staff.

• Mobile phones must be set to a non-audible signal.
• Short conversations may be made while in the library commons area, but please move outside of the library to conduct long mobile conversations.

• The printer in the library space can be used by library patrons to perform the following tasks:

• • Print jobs from the public workstations in the library.
  • Scan documents to a USB drive.
  • Make photocopies of documents that cannot otherwise be performed at the student printers.

• While it is possible to print from the public computers, the library staff does ask that patrons be mindful of their paper usage. In the interest of being “green”, if you have a particularly large print job, please consider emailing the job to yourself or saving it to a thumb drive for printing or viewing at another time.
• The printer in the library should not or cannot be used in the following ways:

• • The printer cannot print jobs from student laptops.
  • Documents cannot be faxed.
  • Library books and textbooks should not be photocopied in their entirety, as this violates copyright.

• The Health Sciences Library has 8 public workstations available for use by students, faculty, staff, and community patrons.
• Library public computers are provided for University-related work or research, as well as for accessing library electronic resources. Any viewing or downloading of pornography, overtly sexual materials, or other materials that could be considered offensive or harassing to others is prohibited.
• The complete university policy statement can be found in the UCF Academic Affairs website.

Restrooms closest to the library can be found on the second floor of the medical education building. Two gender-inclusive restrooms can also be found on the first floor of the medical education building near the west entrance.

• If you have a suggestion or feedback for the Health Sciences Library, or would like to file a complaint, please fill out this form.

  Please note we cannot respond to your complaint unless you provide your full name and email address on the form.

• The Health Sciences Library will acknowledge receipt of a complaint within 2 business days and forward the complaint to the Library Director for resolution.
• The Library Director will attempt to respond with a complaint resolution within 10 business days of receipt of the complaint. Some issues may require more or less time to resolve.
• If you are not satisfied with the resolution, you can file a request for review with the UCF College of Medicine Vice President for Academic Affairs within 5 business days of receipt of the resolution.
• You will receive notice of a final determination within 10 business days of receipt of a request. Some issues may require more or less time to resolve.

• Smoking or use of electric cigarettes or any tobacco product in any library facility and on the College of Medicine campus is prohibited.
• Bringing, possessing, or use of any alcohol or illegal drugs or substances within any library facility is prohibited.
• Displaying overt signs of alcohol or substance abuse is prohibited and may be reported to the UCF Police.