Please submit all reservation and support requests at least 14 business days before your event or meeting to ensure room availability, food orders, and supplies can be arranged.
The Student Services team is your one-stop-shop for planning your student organizations upcoming event or meeting. Our team will book your event space/room per your request, work with the Facilities, Operations and Systems Engineering teams for any support requests you have, and coordinate with any other departments involved to ensure your event or meeting has everything you need.
A Purchase Request Form (PRF) must be completed if a Student Organization request food, promotional supplies, or print items for an upcoming event during the year. The PRF should be submitted at least 14 days in advance of the event to avoid any delays with orders and request. If you have any additional questions about the process, feel free to contact the Student Services teams.
Students can request to reserve the following through the Office of Student Affairs:
- Classrooms
- Conference Room
- SGLs
- Tavistock Green
- Team Learning Lab
- The Atrium
- The Piazza
Submit a Event Reservation Request Form. The information you provide on this survey will be used to book your space/room and coordinate with other supporting offices for things you may need such as: tables, chairs, or AV/Tech support.
Step by Step Planning Guidance
Step 1: Check the Student Lounge calendar on Webcourses and select a date and time for your meeting or event that does not conflict with an existing meeting.
Step 2: Submit a Event Reservation (link above). If your student organization plans on ordering food or items, submit a Purchase Request Form (PRF) to the Student Council treasurer.
Step 3: Wait to receive confirmation from Student Services on your request.
Purchase Request Form
Below you will find examples of filled out & completed PRFs for the two most commonly used vendors/types of ordering: Publix and Amazon. Note for Publix orders you must order through the Apron’s Event Planners at the Publix at Cornerstone at Lake Hart (the one on Narcoossee & Moss Park Rd – their number is 407-275-5507). All food vendors must be able to accept credit card payments via phone.
Anatomy Lab, Clinical Skills and Simulation
Anatomy Lab, Clinical Skills and Simulation, and individual student room requests can be made by using the the link below or emails the request forms to the appropriate points of contact. These forms are not monitored by the Office of Student Affairs therefore if you have any additional questions or requests, please reach out to the appropriate department who oversees the request.
For requests to utilize the Anatomy Lab please complete the below form and return it to Jennifer Mark or Dr. Jeffrey Plochocki. Students or Organizations will still be required to inform the Office of Student Affairs of their event.
For requests to utilize the Clinical Skills and Simulation Center, please complete the CSSC Request Form. For more information, please contact COMCSSC@ucf.edu.
For requests to reserve a room for single student use (i.e. advisor meetings, FIRE mentor meetings, etc.), please use the individual room request form.