Workday Transition - Affiliate & Volunteer Faculty

Workday Ready

A New Experience for UCF College of Medicine Affiliate & Volunteer Faculty

Go-Live: October 20th, 2026

Project Phases

✔

Previous Phase: Phase 1 – Prepare: Check your NID & Reset your Password.

UCF NID: Lookup & Password Reset Guide

Phase 2 – Workday is Live!

Existing A/V faculty must complete the After Go-Live steps below!

Next Phase: Phase 3 – New Appointment Application Process: Apply for an appointment with our brand new application.

Welcome!

The UCF College of Medicine is transitioning existing Affiliate and Volunteer (AV) faculty to Workday, creating a more streamlined experience for managing faculty appointments, engagement, information, and learning resources.

Existing Affiliate and Volunteer faculty will be converted automatically on October 20th, 2026. There is no expected interruption to your current UCF services or resources.

As implementation continues, this page will be updated with important announcements, training opportunities, timelines, and answers to frequently asked questions. We encourage you to check back regularly for the latest information and updates.

What You Need to Know
- Includes both Prior to Go-Live and After Go-Live information, as well as FAQs.
Workday Transition Timeline
- College-wide implementation timeline over the next few months.
Additional Resources
- Includes helpful and informative links.
Benefits of Transition
- Includes the new additional benefits for actively engaged faculty.

☆ Start Here! ☆

What You Need to Know

1. Prior to Go-Live

Your most important steps before Go-Live:

Know your NID (UCF Network ID). If unsure, click here.
Reset your NID password and confirm you can successfully sign in.
Keep your current contact information available for review after Go-Live.

Completion of these steps is pivotal for the transition. If you are unsure, you can use the helpful links below in the Additional Resources section.

No further setup is required prior to October 20th, 2026.

2. After Go-Live

For existing and actively appointed Affiliate & Volunteer faculty ONLY. If you do not have a current appointment, this section does not apply to you.

The points below will act as your Workday Ready checklist. Please complete these steps in order:

Confirm your NID password and make sure your NID is active and your password works. Make sure you use your NID as your username. Example: jd120434@ucf.edu.
Set Up Microsoft Authenticator, a multi-factor authentication system for secure access to UCF systems.
Access your UCF email by signing in to Outlook.
Access Workday by navigating to my.ucf.edu and selecting “Workday” under the ‘Essentials‘ section. You will use your NID/Password to login.
Complete the required Information Security Awareness Compliance Training, a brief 20-minute training task available on your Workday Home page, within 30 days of conversion.

Frequently Asked Questions

What Can I Do in Workday?

Workday will provide A/V faculty with a centralized system to:

Participate in the faculty appointment application process.
Maintain and update personal information.
Support the College’s tracking of faculty engagement.
Access the Faculty Development Learning Catalog.
Participate in future faculty reappointment processes.

Why is the College of Medicine transitioning to Workday?

Workday will streamline processes, improve your experience, and provide enhanced tools to support your engagement with both our learners and programs.

Will my current faculty appointment be affected?

No. Your active appointment will be converted to Workday. You do not need to take any action at this time.

What happens if I submitted a request in Qualtrics before September 28?

Your application will be processed. You must complete all required steps, including submission of all required information and the signed faculty agreement letter, by October 12.

What if my application is still in progress after September 28?

Applications already in progress will continue to be processed through October 12. All required application steps, including submission of required documentation and the signed faculty agreement letter, must be completed by October 12.

How will I apply for a new appointment in Workday?

Beginning November 2, a new Affiliate/Volunteer Faculty appointment application will be available on the COM Faculty Affairs website. Applicants will be required to create a Workday account to begin and complete the appointment process. Additional instructions and step-by-step guides will be provided before launch.

What will I need to do in Workday?

You will complete tasks as part of the “hiring process,” including providing required information, signing your faculty agreement letter, and maintaining your personal and contact information once your hire is complete.

Will I receive a UCF email account?

Yes. All Affiliate/Volunteer Faculty with active appointments will be assigned automatically to receive a UCF email account and Microsoft A5 license as part of the Workday transition. The UCF email account will be the official email for all UCF business correspondence. Personal email addresses will be phased out of COM-supported systems by 2027.

What other benefits will I have?

You will have full access to Microsoft 365 license, Teams, and other Microsoft tools. Microsoft Authenticator will support secure access to your account. All library resources will continue to be available.

Do I need to reapply for my current faculty appointment?

No. Faculty with an active Affiliate/Volunteer Faculty appointment and confirmed engagement will be transitioned to Workday. No new application is required solely because of the Workday transition.

Workday Transition Timeline

Below is our official college-wide Workday transition timeline that provides a high-level overview of the implementation and the major phases of the project in the coming months.

Benefits of Transition

As part of the Workday rollout, actively engaged A/V faculty will receive additional UCF resources, including:

UCF Faculty email account for official UCF business that provides a consistent UCF identity for official university communications. For policy on email usage, please refer to University Email Policy 4-016.2.
Microsoft 365 applications, such as Outlook, Word, Excel, PowerPoint, Teams, and OneDrive.
Continued access to UCF-supported tools and resources, including libraries.
UCF ID card with personal headshot, which will be available online.
COM Faculty Development Learning catalog and additional professional development.